Cream of the Crop 1/Cream of the Crop 1.iso/BUSINESS/CMGR11.ARJ/CMHELP.HLP

Clarion Help | 1991-02-11 | 34KB | 513 lines

  View a list of Assets that you currently have
  defined, along with the $ value of this asset.
  Certain Assets, such as your bank accounts
  will automatically be updated as you write
  checks and make deposits to those accounts.
  To add a new item press INS.
  To change the value or description of an item
  use the
 and
 keys to position the highlight
  bar on the item and press ENTER.
  To delete an item use the
 and
 keys to
  position the highlight bar on the item and
  press DEL.
Press ESC to exit Help
 The Budgets function is used to create or
 modify your annual budget.
 Press the
 keys to move the highlight
 bar to the Income or Expense line and
 press
 to make your selection.
Press ESC to exit Help
  Update your budget categories here. Enter a category description of your
  choice. The categories are displayed in alphabetical order.
  You have the option of leaving all Amount fields blank or filling in any
  or all fields with $ amounts.
  If you enter an amount in the Annual budget field, each monthly amount
  will be calculated as 1/12th of the annual total. This monthly amount can
  be overridden by simply entering a new amount in the monthly column.
  The annual total will automatically be updated to reflect any changes in
  the monthly columns.
  Remember, these are only estimates for your budget and can be changed at
  any time simply by recalling this screen and entering amounts of your
  choosing.
  The Actual column shows all check and deposit postings from all of your
  accounts. These columns will be updated whenever these is activity in
  any of your accounts. You may change amounts here by entering new amounts.
  You may, optionally enter a Tax form for this category. This will help you
  in summarizing your Income and Expenses by Tax category.
Press ESC to exit Help
 Enter the From and To dates to be used in creating
 this report. These dates are required. The report
 will be created containing information for these
 dates (inclusive).
 After you enter the To-date, the report will start
 printing.
 Make sure that your printer is turned on and On-line,
 otherwise a "Printer not ready" message will be
 displayed.
Press ESC to exit Help
 Enter the deposit amount to be posted to this account.
 The account balance will be incremented by this amount.
 When Budget field is highlighted, press F10 to view a
 list of Budget categories.
Press ESC to exit Help
 All of the Expense categories that you have
 defined can be viewed here.
 The 3 amount columns show 1) To-Date Budgeted,
 2) To-Date Actual and 3) Variance. These amounts
 are from January or whenever you started using
 CASH MANAGER and will be accurate to the extent
 that you post all Expenses to any one or more
 of these categories.
 To add a new account, press INS and the new
 account screen will be displayed.
 To change an existing account use the
 and
 keys to highlight your choice, then press
 To delete an existing account use the
 and
 keys to highlight your choice, then press DEL.
Press ESC to exit Help
 Fill in all information to write the check. The check date
 will default to today's date, but you can enter any date you
 wish - to postdate a check, for example.
 To view a list of pre-defined payees, press F10 when the
 highlight bar is on the Payee field.
 If a Payee is not defined, entering the name on the check
 will automatically "save" this name for future use.
 When the highlight bar is on the budget category field, press
 F9 to view a list of all budget categories, then select a
 category to post this check amount to. Leave this field blank
 if you do not want to post this amount to a budget category.
 Press CTRL_ESC if you do not want to write the check.
Press ESC to exit Help
 Update payee information on this screen. By defining
 the payees here, you'll save time whenever you write
 checks because you will not have to re-key this
 information for each check. Also, if the payment
 amount is fixed each time (such as a car loan)
 enter it here and it will be pre-filled on the check.
Press ESC to exit Help
 All of the Income categories that you have
 defined can be viewed here.
 The 3 amount columns show 1) To-Date Budgeted,
 2) To-Date Actual and 3) Variance. These amounts
 are from January or whenever you started using
 CASH MANAGER and will be accurate to the extent
 that you post all Income to any one or more of
 these categories.
 To add a new account, press INS and the new
 account screen will be displayed.
 To change an existing account use the
 and
 keys to highlight your choice, then press
 To delete an existing account use the
 and
 keys to highlight your choice, then press DEL.
Press ESC to exit Help
  View a list of Liabilities you currently have
  defined, along with the amount of this item.
  To add a new item press INS.
  To change the value or description of an item
  use the
 and
 keys to position the highlight
  bar on the item and press ENTER.
  To delete an item use the
 and
 keys to
  position the highlight bar on the item and
  press DEL.
Press ESC to exit Help
aLPHLP2
  This feature allows you to track the outstanding PRINCIPAL balance of any
  loan payment such as your mortgage, car payment, etc.  Remember, every
  time you make a loan payment, a good portion of that payment goes for
  interest and the rest to reduce the outstanding principal of the loan.
  CASH MANAGER will automatically calculate the Interest portion of a
  payment for you and apply the remainder to the outstanding balance.
  You need to supply the following:
1. Beginning date of loan
2. Original loan amount or Present balance
3. Rate (%)
4. Number of months loan is for
(Enter # of months remaining if you entered the
Present balance on # 2 above).
5. Liability account to update
  Don't worry about the current balance or payment number. This will be
  automatically calculated for you based on the start date of this loan
  and the current date.
  The outstanding principal owed may be viewed on the Liabilities screen
  from the Net Worth Menu.
Press
 for more or ESC to exit Help
 Examples:
  1.  You took out a loan on June 1st, 1989 to buy a car. The loan is
for 48 months at 10.50% interest. You borrowed $12,
Start date of loan:
6/01/89
Amount borrowed
Interest rate
11.00
Number of months  :
The monthly payment $307.24 will be calculated for you.
  2.  You bought your home 4 years ago with an adjustable rate mortgage.
Through various annual rate adjustments and 4 years of payments, you
have reduced your original $75,
 balance to $72,500 (this is an
example only, remember), and your 30 year mortgage is now down to
26 years.
Your new rate adjustment statement arrives in the mail and shows the
outstanding balance to be $72,500 the new interest rate at 11.0% and
the new payment effective date.
1) Enter the effective date as the start date. 2) Enter the new
balance as the Present balance (leave original amount blank), 3) Enter
new rate and # of months remaining (360 - 48 = 312 in this example).
The new monthly payment will be calculated for you.
 This is the CASH MANAGER Main menu. You can
 select the following choices:
 Banking  - Set up your accounts, write and
print checks, print the check
register, print the outstanding
checks report, define payees and
reconcile your accounts.
 Budgets  - Set up budget accounts for Income
and Expenses.
 Net Worth- Define your Assets and Liabilities
(House, Car, Mortgage etc.)
 Reminder - Update the reminder pad. Track
important dates & special events.
 Reports  - Print various reports on printer.
 Taxes
- Set up tax categories to organize
your expenses into deductible and
non-deductible categories.
Press ESC to exit Help
 The Net Worth function tracks your Assets
 and Liabilities.
 Use the
 keys to move the highlight bar
 to the Assets or Liabilities line and
 press ENTER to make your selection.
Press ESC to exit Help
 The Banking function allows you to write and print
 checks, generate reports, define payees, reconcile
 bank statements and set up your accounts.
 Use the
 cursor keys to highlight your selection,
 then press ENTER.
Press ESC to exit Help
 Press ENTER to display a list of accounts on which to print
 checks. After you select an account, enter the Print Up to
 date. This date will determine the checks to be printed.
NOTE: CASH MANAGER will print the checks at 10 CPI
(characters per inch). Make sure that your
printer is configured correctly. Please see
your printer manual on how to configure your
printer for 10 CPI.
 After you load the checks in the printer, you can print an
 alignment check by pressing the F10 key. You can repeat
 this procedure until the checks are aligned properly.
 When you are ready to print the actual checks, enter the
 starting check number and press the ENTER key to start
 printing.
Press ESC to exit Help
 This screen shows a list of your Expense categories. You will
 post the $ amount to one or more of these categories.
 To post to one category:
Press
 to move the highlight bar to the budget category
to post to, then press ENTER to transfer it.
 To post to multiple categories:
Press
 to move the highlight bar to the category to post
to, then press F10. Another screen will pop up requesting that
you enter a portion of the $ amount to post. Repeat this
process until the entire $ amount has been posted.
 To create a new category:
If the category that you want to post to does not exist, press
INS to create it now. After it has been created, the Expense
accounts screen will be displayed again with the new category
highlighted. Post to this category as described above.
Press ESC to exit Help
  On this screen you can see all transactions which have not been
  reconciled yet.
  The important item to remember here is the DIFFERENCE field. This is
  the difference between the ending balance on the bank statement and
  your checkbook. As you clear transactions this item will change.
  When the DIFFERENCE field is 0 (zero) your account is in balance.
  To clear a transaction:
Use the
 and
 keys to move the highlight bar to a specific item
and press the
 key. This will display another screen showing the
details of this transaction. You will be requested to press the
key to clear this transaction or to press the ESC key to cancel.
Repeat this procedure until all items on the bank statement have
been cleared. You may want to check off the items on the statement
as you clear them to avoid confusion of which ones were cleared
and which were not.
After you finish clearing all items, there may be some items left on
the screen. These items are still outstanding and will need to be
cleared next month.
Press ESC to exit Help
This is the first step in reconciling your accounts to be in balance
with your bank statement.
To select an account:
Enter the account number or press the F10 key to display a
list of accounts, then select an account from that list.
Beginning balance:
The beginning balance will be shown here. This is the ending
balance from the prior month's reconciliation. You can override
this amount by simply entering a new amount.
Ending balance:
Enter the ending balance as shown on your current bank statement.
Interest:
Enter any interest that is shown on the bank statement but was
not entered in the check register.
Other charges:
Enter any bank charges shown on your bank statement that were not
entered in the check register.
After you've entered all information, press the ENTER key to display
the next screen which will show all outstanding transactions.
Press ESC to exit Help
 Use this screen to keep track of important
 dates and events. Note that the future date
 shows the day of the week that it falls on
 along with the number of days from today.
 Press INS to add a new reminder, or use the
 keys to move the highlight bar to a
 specific event and press ENTER to change
 that event. Press DEL to delete a specific
 event.
Press ESC to exit Help
 Enter the date of any event that you want to keep track
 of. Also enter up to 2 lines of descriptive information.
Press ESC to exit Help
 This screen lists the various reports that you
 can print on your printer.
 Use the
 keys to select a specific report
 to print, then press ENTER to start printing.
 Depending on the report, additional screens
 may be displayed asking for more information
 before the report is printed.
 The first selection on this screen provides
 the option of printing your report to a disk
 file of your choosing. This provides a method
 of creating the report(s) now, but printing
 them a later time.
Press ESC to exit Help
 This screen shows the accounts that you have
 defined, along with the current balance in
 that account.
 Press INS to add a new account.
 Use the
 and
 keys to move the highlight
 bar to your choice and press ENTER to change
 this account or DEL to delete this account.
 WARNING: If you delete an account on which
 you have written checks, you will NOT be able
 to access those checks for review or for any
 reports that you may wish to create for that
 account.
 If you plan to close an account, simply enter
 a zero (0) balance for that account and leave
 it on file.
Press ESC to exit Help
 Set up all of your accounts here. Use
 this screen to also adjust the account
 balance.
 Enter the account number, account name
 and current or starting balance.
 The amount you enter in the balance field
 will become the current account balance.
Press ESC to exit Help
 This screen shows your Net Worth. This is a summary
 of all Assets less Liabilities.
 To update the Net Worth, use the Asset or Liability
 screens to update your Assets and Liabilities.
 Your Net Worth will be updated whenever your Asset
 or Liability amounts change.
Press ESC to exit Help
 This screen shows a list of pre-defined payees.
 Enter the first letter of a payee name in the Search
 For field to speed-search for a specific payee. This
 is very useful if you have several payees defined and
 the one you are looking for is not on the screen.
 Press INS to add a new payee, or use the
 and
 keys to highlight a specific payee and press ENTER
 to change the payee or press DEL to delete a payee.
 This screen can be called by pressing the F10 key
 from the PAY TO field when you are writing a check.
 If the checks you write to this payee are used to
 pay off a loan, you can define that loan by using
 the
 and
 keys to select the payee then pressing
 the F10 key to display the loan definition screen.
Press ESC to exit Help
 You may optionally print a report (or checks) to a disk file
 and then print this file on a printer at a later time.
 Enter the filename and, optionally the drive and directory
 name to print to.
For example:
     C:\REPORTS\CHECKREG.PRT will create the diskfile
     CHECKREG.PRT in the directory REPORTS on drive C.
     CHECKREG.PRT will create the diskfile CHECKREG.PRT
     in the current directory on the current drive.
 After you enter the file name, press ENTER to return to the
 Reports Menu screen and then select the report to print.
 Use standard DOS names to define your name. That is, up to 8
 positions to the left, an optional . and up to 3 positions to
 the right of the period.
 To print directly to the printer, press ESC twice now to
 return to the Reports Menu and select a report to print.
Press ESC to exit Help
 Press ENTER to display a list of accounts on which
 to print the check register. After you select the
 account, enter the starting and ending dates for the
 report. Press ENTER to start printing the report.
Press ESC to exit Help
 Use the
 keys to move the highlight bar
 to your selection.
 Press ENTER to make your selection.
Press ESC to exit Help
 View Tax Categories for your Budget accounts.
 To add a new category, press the INS key.
 To change a category, use the
 keys to
 move the highlight bar to your choice and
 press the ENTER key.
 To delete a category, use the
 keys to
 move the highlight bar to your choice and
 press the DEL key.
Press ESC to exit Help
 Transfer funds between 2 accounts. You may transfer any amount
 up to the available balance that is in the account that you
 want to transfer from. This amount is shown in the Available
 field on the last line of the screen.
 The account that you are currently working with is the default
 account to transfer from. To transfer funds from a different
 account, key in the account number or enter any number (such as
 1) to display a list of accounts. Then you can select an account
 from that list.
 Enter the account number to transfer the funds to, or press the
 key to display a list of accounts, then select an account
 from that list.
 Finally, enter a $ amount (up to the available amount) to
 transfer. The account balance of both accounts will be changed.
Press ESC to exit Help
 Use this screen to set up Asset accounts. Enter the
 description, date you bought this asset and the
 current $ value.
Press ESC to exit Help
 Use this screen to set up Liability accounts. Enter the
 Description, Date you took on this liability and current
 $ amount owed.
 If you are defining a Loan account (such as a car loan,
 mortgage, etc.) you can have CASH MANAGER track the
 PRINCIPAL amount owed on this loan automatically every
 time you make a payment. That is, CASH MANAGER will
 calculate how much of this payment goes to Principal and
 how much goes to Interest each time you write a check.
 To set up the loan feature, select "Payee Information"
 from the "Banking" menu.
Press ESC to exit Help
 Use this screen to post all or a portion of this $
 amount to a specific category. The amount remaining
 to be posted is shown along with the category to post
 Enter any $ amount up to the amount remaining to be
 posted.
Press ESC to exit Help
 Enter the withdrawal amount to be posted to this account.
 The account balance will be decremented by this amount.
 If you wrote a manual check, enter the check number here.
 You may optionally post this withdrawal to a specific
 budget category. If you don't know which category to post
 to, press the F10 key when the highlight bar is on the
 Budget Category field. This will display a screen of all
 categories. Now select a category from this list and it
 will be transferred to the withdrawal screen.
Press ESC to exit Help
 This is the check register screen. All transactions (checks, deposits,
 withdrawals) are contained here. Every time you create a transaction,
 it will show here. Initially all transactions will show
 as the
 check number. After you print checks, the check numbers will be shown
 for all printed checks. Deposits and withdrawals (Cash, ATM card etc.)
 will show
 in the check number field since these are not printed.
 To select an account enter the account number or press ENTER to display
 a list of accounts to select from, then select an account from that
 list.
 If no accounts are set up yet, the Account Update screen will pop up
 automatically for you to set up a new account.
 The following choices are available:
INS - Write a new check
 - Change an existing check
DEL - Delete a check
F10 - View checks for a payee
F7  - Enter a withdrawal
F8  - Enter a deposit
F5  - Void an entry
Press ESC to exit Help
 View all checks issued for a specific payee. Press
 the F10 key to display a list of all payees, then
 use the
 and
 keys to highlight a specific name.
 The name you select will be displayed in the Name
 field on the top part of the screen. Now press
 to view all checks for this payee.
 You can repeat this process as often as you wish to.
 Press ESC to return to the check register screen.
Press ESC to exit Help
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